How do you create a purchase requisition in SAP MM?

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How Do You Create a Purchase Requisition in SAP MM?

In today’s dynamic business environment, managing the procurement process efficiently is key to ensuring that materials and services are available when needed, without causing unnecessary delays or expenses. One of the foundational processes in the SAP Materials Management (SAP MM) module is the creation of a Purchase Requisition (PR). A Purchase Requisition is an internal document that signals the need for materials or services and initiates the procurement process.

For individuals seeking a career in materials management, supply chain, or procurement, mastering this process is critical. That’s why enrolling in a comprehensive SAP MM Training in Hyderabad can equip you with hands-on skills and industry knowledge to manage procurement cycles effectively, including the creation and processing of purchase requisitions.\

What is a Purchase Requisition in SAP MM?

A Purchase Requisition is a formal internal request to acquire goods or services. It is not a legal document sent to the vendor but rather a document used within the organization to begin the procurement process. Once approved, it can be converted into a Purchase Order (PO), which is the actual procurement document issued to the vendor.

A Purchase Requisition includes key information such as:

  • Material or service required
  • Quantity
  • Required delivery date
  • Location or plant
  • Purchase group responsible

Importance of Purchase Requisition in SAP MM

Creating a purchase requisition helps organizations:

  • Control spending through approval workflows
  • Standardize procurement processes
  • Track demand for materials/services
  • Integrate with inventory and financial systems
  • Ensure timely procurement

During SAP MM Training in Hyderabad, learners explore not just how to create PRs but also how to align them with business requirements and system configurations.

Steps to Create a Purchase Requisition in SAP MM

Let’s walk through the step-by-step process of creating a Purchase Requisition in SAP using Transaction Code ME51N.

Step 1: Log in to SAP and Access Transaction Code ME51N

  • Log into the SAP GUI
  • Enter the T-code ME51N in the command field and press Enter
  • The Create Purchase Requisition screen appears

Step 2: Set the Document Type

In SAP MM, the type of requisition can vary depending on whether it’s a standard purchase, subcontracting, stock transfer, or services.

  • The default document type is usually NB (standard requisition)
  • You can select other document types depending on the business requirement

Understanding document types is crucial, and this is covered in detail during SAP MM Training in Hyderabad programs.

Step 3: Enter Header Information (Optional)

The header section may include:

  • A descriptive text (why the requisition is being raised)
  • Relevant notes or internal references

Though optional, entering a meaningful description helps stakeholders understand the nature of the requisition.

Step 4: Enter Line Item Details

This is the core of the requisition where you define:

  • Material Number: If the item is maintained in the material master
  • Short Text: Description of the item
  • Quantity: Required number of units
  • Unit of Measure: EA (each), KG, LTR, etc.
  • Delivery Date: Date by which the material is needed
  • Plant: The location where goods are needed
  • Storage Location: Where the items should be stored
  • Purchasing Group: The responsible buyer or department

If the material is unknown or not part of the material master, you can create a non-stock requisition by entering a short text manually.

Step 5: Account Assignment

If the requisition is for a cost object (like a department or project), then you must:

  • Choose an Account Assignment Category (e.g., K for Cost Center)
  • Enter the relevant cost center, internal order, or WBS element
  • Define G/L account to which the cost will be booked

Mastering account assignment categories is essential in real-world projects and is a critical component of SAP MM Training in Hyderabad.

Step 6: Source of Supply (Optional)

If known, you can suggest a preferred vendor or outline agreement. However, this can also be handled during the next procurement step (e.g., Request for Quotation or Purchase Order).

Step 7: Save the Purchase Requisition

Once all required data is entered:

  • Click Check to validate the data
  • Click Save to generate the requisition

The system will display a Purchase Requisition number, which can be used for tracking and processing.

Additional Features in Purchase Requisition

SAP MM also supports:

  • Release strategy for approval workflows
  • Automatic requisition creation from MRP (Material Requirement Planning)
  • Mass upload or changes using LSMW or BAPIs
  • Service PRs for service procurement with item category D

Advanced use cases like these are explored during project simulations and case studies in top-rated SAP MM Training in Hyderabad programs.

Why Learn PR Creation in SAP MM?

Whether you’re working in procurement, logistics, or planning, understanding how to create and process purchase requisitions ensures:

  • Better coordination across departments
  • Timely procurement of critical goods
  • Accurate financial postings and tracking
  • Smooth workflow from requisition to payment

By attending SAP MM Training in Hyderabad, you get hands-on experience in tools like ME51N, ME52N (Change PR), and ME53N (Display PR), along with integration aspects with inventory and finance.

Conclusion

Creating a Purchase Requisition in SAP MM is one of the most foundational and frequently performed tasks in the procurement cycle. It enables organizations to manage internal requirements, plan purchases, and ensure the smooth flow of materials and services.

Whether you’re a fresher aspiring to enter the ERP domain or a working professional in supply chain management, enrolling in SAP MM Course in Hyderabad provides you with the real-time knowledge and practical experience needed to excel in roles like MM Consultant, Procurement Analyst, or Logistics Coordinator.